As we know that IBM Notes is used overall the globe because of the various services that it provides to us. These services include emails, contacts, notes, journals, events, and so on. It also makes it easier for users to store contacts in their address book, and access web servers, and programs. The file is created with a .nsf extension. These files are called NSFs. NSF files store mailbox data for all users.
In this blog, we will see how to fix the Lotus Notes entry not found in the index’ error.
What does ‘ENTRY NOT FOUND IN INDEX’ means?
One of the biggest issues faced by Lotus Notes users is the entry not found error. This error usually occurs when a user tries to open a document in his IBM Notes application. It then generates the Lotus Notes error “Entry not found in the index while archiving”.
Errors can manifest themselves in many other ways when working with Lotus Notes files, templates, mail, or views. For example. :
- “Entry not found in index…”
- “Entry not found in index or view’s index is not built″
Causes of the error
Now let us have a look at the causes that are the reasons for the entry not found error.
- Problems with search formulas in internal configuration files
The search formulas you enter can often be wrong. In such scenarios, Lotus Notes cannot display the desired content and an error occurs. This is caused by null or empty values.
The Lotus Notes Error Entry not found in the index error can be caused by data corruption. NSF folders are located in your Notes directory and contain all your addresses, contacts, calendars, journals, activities, etc. A user can create or retrieve data with permission from an administrator.
Therefore, all these are some of the causes of the error.
In the next section, we will be discussing how to fix this error.
How to fix the error
For fixing the entry not found error a user can have a look at the two solutions that are discuss below. A user can choose any of these solutions and fix the error.
Solution 1: How to fix the Lookup formula search problem
- First, press F9 to refresh the memo view.
- Use the key combination SHIFT+F9 to refresh the view.
- If the error persists, there must be a problem with your lookup expression.
Solution 2: Fix the Data Corruption Issue
Users can use manual methods to repair NSF files to avoid file corruption or recover from corrupted databases. IBM has built-in repair tools to fix corruption issues. This can be achieve by converting the mailboxes while following the below-provide steps. These steps include
- First, download your Lotus Notes workspace.
- Now select the Notes mail from the database.
- Right click to view the database.
- Open the Notes application and select the Properties option.
- Then press the “i” button.
- Finally, select the convert option to convert the select database.
Use the NSF Converter tool
A user must select the NSF to PST Converter tool to resolve the issue. The app is easy to handle and converts the NSF files in just an instant. Users can get 100% accurate results using this amazing NSF converter tool. The app provides users with perfect results. The app offers many features. One of them is a file filter feature that helps users convert a large number of NSF files to any format. Many email clients are support by his NSF conversion tool. These email clients are Thunderbird, Apple Mail, WLM, etc. Don’t worry, all NSF files are convert by the application. File quality is maintain throughout the conversion process. With this simplifi tool, you can easily and safely convert at any time. This tool is perfect for quick decision-making. Users are free to convert as many files as they want. This is a very easy-to-use application that even beginners can use. The user does not face any hurdles. So, a healthy conversion process is handl by the tool every time.
With this amazing NSF converter tool, users can now conveniently convert their NSF files without any hassle. With this tool, you can easily convert NSF files of any size and users will save a lot of time by using this tool.
How the app works
For converting the NSF files using the NSF Converter tool a user has to follow the below-provid steps. These steps can be easily follow by any user without any kind of hurdle.
- Install the NSF Converter tool in your system
- Launch the app
- Add the NSF files that you want to convert
- Preview those NSF files.
- Select the location for saving the converted file
- At last, click on the “Convert Now” button
Proper screenshots of these steps are also provide by this advance tool.
In this blog have learned to resolve the Entry not found error. The causes of error are lookup and corruption in the NSF file, Moreover, the resolving procedure is easy.