These days, a copier machine rental Singapore is more than a copier. A multi-function device (MFD) is a copier of today that is capable of much more than just making copies. Among others, are printing, scanning, and faxing. Lack of the proper technology can have an impact on your fundamental business processes and your bottom line because an MFD is genuinely an on-ramp to a company’s workflow.
Be aware of your volume and the materials you put through the machine. MFD models are made for a certain range of applications. Both running 20K pages per month on a system designed for 5K pages per month and 5K pages per month on a machine designed for 50K pages per month are bad ideas.
Before photocopier rental Singapore, determine how much printing you now do, then aim for a device that is suggested for that Average Monthly Page Volume (AMPV). In general, the ideal MFD is one where your monthly volume falls exactly in the manufacturer’s suggested volume ranges.
Monthly duty cycle concerning the recommended average volume of monthly print:
Duty Cycle does not represent the monthly volume that a machine was intended to handle. It is a sign of the MFP’s capacity for production. Duty Cycle is a formula that estimates how many sheets of paper the printer would be able to produce if it ran continuously, with only brief interruptions for adding paper and unclogging jams.
Not always is faster better:
It’s simple to believe that a quicker machine can process a larger volume. However, there are a lot of quick machines (around 50 pages per minute) that are made to print fewer than 10K pages each month.
Due to their inability to accommodate 11″ x 17″ paper sizes, these are sometimes referred to as “A4” machines. Although speedier, this machine isn’t for you if you’re searching for one that can handle larger paper sizes and has more sophisticated finishing choices.
Output in color:
A light production machine, not a commercial color device, is usually what you need if you want color matching or the capacity to process heavy paper stocks. Business color systems have several restrictions, yet they may nevertheless generate extremely beautiful color images.
Additionally, a corporate color machine won’t automatically start operating as a light production MFD by simply adding a Fiery. A distinct range of equipment known as light production is made for applications such as print shops, high volume, specialized paper, sophisticated finishing choices, and more.
Bring paper and work samples to test in your provider’s showroom before purchasing if you are unsure of what you require. By the same token, if all you print are internal papers or color photographs that don’t require color matching, don’t spend too much money on a light production machine.
To enhance your productivity, MFD may be integrated with countless document workflow programs. Do you want your machine to be linked with print management, departmental cost tracking, intelligent scanning, or other document solutions? Make sure your new MFD is compatible with any existing plans you may have for document workflow apps.
Think about the location of the machine when considering a longer lease term to reduce your monthly expense. You can feel more at ease leasing for 60 months if you keep to a print volume in the middle of the machine’s AMPV range and the machine is in a controlled setting (like a standard office environment).
What to consider when choosing an office copier and printer partner?
When you locate a business that satisfies the requirements, you’ll have more confidence in your choice and know that the office technology items it offers are answers for both you and your staff.
Dependable and knowledgeable assistance:
Select a business that offers competent and trustworthy support when picking a copier and printer partner for your office.
For the specialists to rapidly resolve issues without visiting your office, take into account a firm that offers remote monitoring and troubleshooting. To reprogram error messages and take care of other issues while they’re on-site, the service technician has to have the required tools, equipment, and supplies.
A business that can address several issues:
It’s a good idea to pick a business with professionals that can handle a variety of issues, even challenging ones. When professionals are maintaining your workplace printer or copier for your company, you don’t want to be in a position where they have to call for assistance.
Quick reaction times:
When required, a dedicated office copier and printer partner will be on hand. Fast response times are crucial because of this. The top copier firms will get in touch with you within a half-hour (or less) after receiving a service request and should be at your business in less than three hours, according to industry standards.